Personal credit cards are not OK for College purchasing (& other Finance Office reminders)

The Finance Office Accounts Payable department asks faculty and staff members to use the following processes when making and confirming purchases:

• Please do not use personal credit cards to purchase subscriptions, organization memberships, or goods. Employees should use the Purchase Requisition eForm or a division/department P-Card (purchasing card) for these transactions.
   
  College procurement policy and state law require that reimbursements for personal purchases should be limited to incidental expenses related to travel.
   
• Please remember that only invoices should be approved for payment– not vendor quotations or order confirmations.
   
  College policy states that payment to a vendor must be based on an invoice. The invoice can be used to confirm that the College received what was previously ordered or quoted by the vendor.

The Finance Office appreciates your cooperation in ensuring that applicable policies are followed.

If you have questions, please contact the Accounts Payable department at accountspayable@cincinnatistate.edu or (513) 569-1584.