Today is the deadline for FY22 purchase orders; P-Card deadline is May 21

The College Finance Department reminds College employees of purchasing deadlines related to the end of the fiscal year (on June 30, 2022).

Purchase requisitions (POs and BPOs) must be submitted no later than Monday, May 16, 2022.

• All items requested must be received (or services completed) by June 30, 2022.
   
• If goods and/or services are received after June 30, 2022, they will be paid from the Fiscal Year 2023 budget, which begins July 1, 2022.
   
• Receiving Report forms (formely known as “blue receivers”) must be signed and dated by July 2, 2022 to be paid using the Fiscal Year 2022 budget. (The signed and dated document informs Accounts Payable that goods/services have been received.)
   
• All Independent Contractor invoices associated with a current BPO must be submitted to the accounts payable email address by July 6, 2022, for the independent contractor payment to be allocated to the Fiscal Year 2022 budget.
• Invoices submitted after July 6, 2022, will be allocated to the Fiscal Year 2023 budget.
• Please email Receiving Report forms and invoices to accountspayable@cincinnatistate.edu. Do not use the purchase requisition eForm.

The Finance and Accounts Payable Team thanks you for meeting deadlines to achieve optimal management of College resources.

P-Card transactions for Fiscal Year 2022 must be completed by Saturday, May 21, 2022.

• No purchases may be made after May 21, 2022 (with the exception of grant-funded purchases).
   
• If you have monthly automatic charges, your P-Card will remain active. If you do not have monthly charges, your P-Card limit will be reduced until July 1, 2022.
   

Mileage and travel expense reports:

• All mileage and travel expense reports for times prior to May 2022 must be completed by June 1, 2022.
   
• All mileage and travel expense reports for May 2022 and June 2022 must be completed by July 6, 2022.
   

Other purchasing transactions:

• Ongoing contractual and business obligations, including leases, software licenses, utilities, maintenance agreements, and auxiliary services, will continue to be processed for payment.
   
• Ongoing federal/state grant operations will continue to be processed for payment.

If you have questions about the purchasing policies or deadlines, contact Virginia Klein, Accounts Payable Manager.