Faculty: follow these guidelines for a smooth first week experience

Cincinnati State Police, the Facilities Department, and the Information Technology Services department have established some processes to assist faculty who are starting Spring classes this week.

Access to classrooms

• Campus Police will be unlocking general purpose classrooms early each morning, and checking again around 4:30 p.m. to ensure rooms scheduled for classes are unlocked.
• Computer labs and other specialized labs may remain locked. Instructors who need access should check with their academic division, or call Campus Police Dispatch at (513) 569-1558 (or call 1558 from a campus phone).
• Instructors who want to be issued keys to specific classrooms can request them using the eForm Key Request and Lock Repair. (You must be logged in to MyCState to access the form.)
  • Allow at least 5 business days to fulfill key requests. It’s possible turn-around time might be slower at the beginning of Spring Semester because of staffing issues.
  • You’ll need an account number from your division to complete the form.
  • Keys must be picked up by the requesting individual from the Campus Police Office (Main 147).

Classroom furniture/non-technology equipment

For facilities concerns such as not enough classroom chairs/tables, broken furniture, broken blinds, or other non-technology items, report problems one of these ways:

• Use the Dude Solutions online reporting system – https://v1-identity.dudesolutions.io/app/login/username – use your CState email address to login.
• Use the Asset Essentials mobile app – download instructions at https://www.cincinnatistate.net/wp-content/uploads/2022/10/Facilities-work-request-app-Guide.pdf.

Classroom technology

For classroom technology concerns, such as the instructor podium, the projector, the screen, or student classroom computers, report problems one of these ways:

• Call the Information Technology Services (ITS) Helpdesk at (513) 569-1234, extension 1.
• If the problem is not urgent, send an email message to itshelpdesk@cincinnatistate.edu.

Please be a good steward of shared classroom spaces

Faculty members are reminded of these “best practices” for classroom use:

• When you finish using the instructor podium computer, just log off—you don’t need to shut down the power.
  • The computer “sleep” function reduces energy consumption, and if the next instructor doesn’t need to restart the computer, they can get going quickly.
  • If you create important documents on the classroom computer, be sure you mail them to yourself or save them on external media like a thumb drive. Documents saved on classroom computers will be deleted at the end of the semester (or possibly sooner, if a technology problem needs to be addressed).
• When you leave the classroom, make sure the projector and the classroom lights are off.
  • Shutting down the projector increases the lifespan of this expensive equipment.
  • Turning off the lights reduces energy usage. (Some, but not all classrooms have timers that turn off the lights.)
• At the end of class, return the classroom to its original condition.
  • This could include moving furniture back to the original location, cleaning up food, scratch paper, or other materials at the instructor podium or student areas, or closing windows.
  • Many classrooms are shared spaces, and a mess left behind becomes the next instructor’s problem.
• If you see a facilities problem or a technology problem, please report it, using the methods above.