Guidelines announced for scheduling campus events

During Fall Semester 2021, on-campus activities, events, and meetings are limited to those that support the mission of the College, and these activities must adhere to current COVID precautions such as masking and observing social distancing.

If you would like to host an event on Clifton Campus during Fall Semester:

• Seek approval, at least 2 weeks in advance, by completing and submitting the appropriate Room Reservation eForm.
  • Room Request, Main Building Conference Center
  • Room Request, Clifton Campus (EXCEPT Conference Center)
  • Room Request, Course-Related  (Use the Division-specific eForm – this sample link goes to the BTD form)

• Event requests will be reviewed by a member of the College Executive Team.
  • You may receive more than one automated message that contains the word “Approved,” so wait for the message that says your reservation is complete.

After the event is approved, you are responsible for coordinating all aspects of your event, which could include:

• Food Service (additional Information below)
• Linens and Serviceware – Order from Kate’s Catering; additional information in the document you can download below)
• AV/Technology – Contact the ITS Helpdesk at (513) 569-1234, option 1
• Room setup (layout of chairs and tables and other room needs) – Complete a Facilities Work Order Request via DudeSolutions. (A guide to this software is available on the College intranet in Tools and Applications > Electronic Forms and Services > Facilities Work Request Guide)

If you plan to serve food at your on-campus event:

• Kate’s Catering and Bakery Hill are the preferred food service providers on campus.
   
• Delivery from other licensed food service establishments is permitted (such as licensed caterers or restaurants with delivery service).
   
• To ensure that safety protocols are followed, no “pot luck” or carry-in food is permitted.
   
• Before placing your order, please consider possible allergies and dietary restrictions that may apply to your event attendees.
   
• If you have questions about food service or catering, contact Mike Vanfleet, Food Service Manager and MCI Program Administrator (Michael.vanfleet@cincinnatistate.edu or (513) 569-5813.

Click to download a copy of the above Guidelines along with menus for Kate’s Catering and Bakery Hill.

• These documents also will be available on the College intranet under Event Scheduling.